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Do you have a question about how LookingforBooking works? On this page you will find answers to the most frequently asked questions about the booking portal, implementation, booking trips and more. Is your question not listed? Call or email us anytime. We are happy to help.
In short: LookingforBooking Corporate Travel offers a business booking platform for hotel stays, allowing companies to easily, centrally and securely book hotel stays for their employees. We take care of both the booking and the payment, so employees don’t have to advance expenses and companies receive just one consolidated invoice.
The platform and our services are suitable for companies of any size that regularly book business hotel stays and need more control, convenience and cost savings. We are here for both large and SME companies in industries such as construction, infrastructure, installation, consultancy, production, offshore and events.
Good question! Here are some advantages of choosing LookingforBooking over booking yourself:
Yes, you can book business trips worldwide via LookingforBooking. Our platform offers virtually all accommodations.
We take over the payment obligation and send one detailed consolidated invoice, customized to the company’s needs. This means employees do not have to advance expenses and later claim them back. Whether it’s the traveler, employees at the office, or managers — no credit card is needed. The company no longer receives multiple invoices or receipts. This prevents a lot of administrative hassle.
Yes, companies can give employees access to the platform, where they can book independently within set budgets. You can also activate an authorization flow where someone must approve the booking first. Or you can give office staff access to book for colleagues.
Yes, our platform allows you to book multiple hotel rooms for different employees in one go.
Yes, companies can set budgets and restrictions, for example by defining a maximum price per night or setting a maximum budget for additional expenses such as dinner and drinks.
You can easily book multiple nights in one sequence and specify special requests. For complex requests, you can consult our corporate travel consultants. They are happy to help!
Through our booking platform, practically all accommodations worldwide can be booked. Can’t find a specific accommodation in the portal? Let us know and we will do our best to book it for you.
Yes, but this depends on the hotel’s cancellation policy. In our platform you can easily see the conditions for each booking.
We take on the payment obligation for the incurred costs. This means employees don’t have to advance costs. We send the company one clear consolidated invoice.
If budgets for extras (such as restaurant expenses) are set in advance, these will be invoiced via our platform. If not, the employee will need to pay those costs themselves.
By default, we send an invoice every two weeks.
Yes, absolutely. We fully adapt invoicing to the client’s needs. You can choose one consolidated invoice at company level, or specified invoices per business unit, department, cost center, booker or even per individual booking. This makes it easy to allocate costs internally or analyze them. Together we determine at the start which invoicing structure best suits your organization.
No, you no longer receive separate invoices from hotels. We handle the full payment process — not only for room rates, but also for allowed extras such as restaurant expenses, parking or lunch packages, provided they fit within the set policy. Everything is neatly combined into one consolidated invoice. No need to process separate hotel invoices or receipts.
That depends on the hotel. When making a booking, we always clearly show the cancellation conditions. Most hotels we work with directly allow free cancellation up to 12 noon on the day of arrival.
You can make changes and cancellations directly via our platform. For complex changes, contact our corporate travel consultants.
Yes, cancelling after the deadline is possible, but the hotel may charge costs. Thanks to our good relationships in the hotel market, we often manage to claim back (part of) these costs. While we can’t guarantee this, we always do our utmost to minimize unnecessary costs for your organization.
In the event of a no-show or late cancellation, the hotel may charge costs. In that case, we use our strong hotel relationships to try to recover (part of) these costs. While not always possible, we always do our best to limit the financial impact for your organization.
Our corporate travel consultants can help with special booking requests. You can always contact us for this.
Our corporate travel consultants are ready to help you with complex travel planning and special requests.
Yes, via our management portal you have real-time insight into all current and planned hotel bookings. You can immediately see who is staying where — also visually via a map view — which is important in the context of Duty of Care. In addition, we can provide extensive reports on a regular basis, tailored to your needs, for example per department, cost center or project. This way you keep control of costs and the safety of traveling employees.
A good night’s sleep is half the work. And knowing where you’re going ensures you can travel stress-free. This way you can focus on your work.
Never negotiate again for the best price. And never any last-minute stress.
Everything on one consolidated invoice provides clarity. The finance department no longer has to chase receipts or struggle to match credit card statements with bookings.
This way company management can send their employees on the road with confidence.
Schedule a no-obligation meeting here with one of our corporate travel consultants.